Word – The Next Step

 

Use Templates in Word

  1. Choose New from the File menu.
  2. Click on General Templates from the list called New from template.
  3. Click on the tab called Other Documents for this example.
  4. Click on the desired type of document. (For this example, choose one from Contemporary, Elegant or Professional Resume.)
  5. A preview of the document shows up on the right hand side of the pop up window.
  6. Once the correct document has been chosen, click on the OK button.
  7. The sample document shows in the Word screed. Any text can be highlighted and changed to meet specific needs.
  8. Once changes have been made, save the document.

 

Create a Table

Tables can be used to organize data, such as phone lists or related material that may have different amounts of text for the first and second columns. Tables are not good for doing any calculations of numbers. A spreadsheet should be inserted in the Word document to use these functions in a table-like view.

  1. To add a table to a document, choose Insert from the Table menu.
  2. Choose Table from the Insert submenu.
  3. Choose the number of columns and the number of rows for the table. (It is easy to add more rows later, but not quite as easy to add columns later.)
  4. Click the OK button and the table grid will appear on the screen.
  5. Use the Tab key to move between cells in the table and to add rows at the end of the table. Each cell can be formatted just as a Word document can be formatted (fonts, bullets, centering, etc.)

 

Use Multiple Columns

  1. To create multiple columns in a document, choose Columns from the Format menu.
  2. Click on the picture that resembles the type of columns desired.
  3. Once selected, the column width and the spacing between the columns can be changed or left with the default settings.
  4. Once all adjustments have been made, click on the OK button. The columns will show on the screen. Text will fill up the first column before it flows into the next column, so it is possible for only one column to show before the second half of the page text has been written.

 

Create/Modify Headers and Footers

  1. To create/modify headers and footers, choose Header and Footer from the View menu.
  2. The main text for the document will show in a pale gray color. Type text into the header and it will appear on every page.
  3. To change from the header to the footer, click on the Switch Between Header and Footer icon on the Header and Footer toolbar. (It looks like a page with the header and footer hanging off of it in yellow. It is the ninth icon from the left and the third icon from the right.)
  4. When finished making changes to the Header and Footer, click on Close in the Header and Footer toolbar.

Note: Headers and Footers have preset tabs. Press the Tab key once and you will be able to type in the center of the header or footer. Press the Tab key another time and you will be able to type on the right hand side of the header and footer.

Automatic Page Numbering

  1. The most common place for page numbers to be placed is the header or footer. So, open up the Header and Footer. (See previous instructions.)
  2. Use the Tab key to place the cursor where you want the page number to be.
  3. Click on the Insert Page Number button on the Header and Footer toolbar. (It is the first icon. It looks like a white page with the number sign on it.)
  4. When finished, click on Close in the Header and Footer toolbar.

Insert Clip Art

  1. To insert clip art, start by placing the cursor where you want the clip art to be placed.
  2. Place the cursor over Picture in the Insert menu, and then choose Clip Art from the Picture submenu.
  3. Use the search feature to find clip art by keyword or search everything by clicking on search with nothing in the keyword box.
  4. Click on the picture to be inserted.
  5. You can now see the clip art in the document.

 

Insert Pictures

Common endings for these files could be .jpg or .png. (Files ending in .gif are no longer free to use.)

  1. To insert a saved picture, start by placing the cursor where you want the picture to be placed.
  2. Place the cursor over Picture in the Insert menu, and then choose From File… from the Picture submenu.
  3. Click on the picture to be inserted and click on the Insert button.
  4. You can now see the picture in the document